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Reserving Conference Rooms

Policy and procedure

Reserving and using conference rooms at Brooklyn Park City Hall


The City of Brooklyn Park encourages the public to use conference rooms at City Hall according to the following policies and procedures. These policies and procedures are to insure the proper use and control of the rooms for all users.

Room capacity and available days and time

  • Rooms B and C can be combined, but must be reserved at the same time.
  • Rooms are not available on Fridays, weekends or City holidays.
Room letter Room Name Maximum capacity (people) Day and times available
A Kakata 15 Monday through Thursday, 5 p.m. to 10 p.m.
B Brooklyn Township 25 Monday through Thursday, 5 p.m. to 10 p.m.
C Hartkopf 10 Monday through Thursday, 5 p.m. to 10 p.m.
D Steve Lampi 30 Monday through Thursday, 5 p.m. to 10 p.m.
E Council Chambers 80 Monday through Thursday, 5 p.m. to 10 p.m.


Other room options

If you are interested in renting larger rooms or on the weekends, please contact our Community Activity Center.

Phone and email

Contact the Recreation customer service staff


  • You must reserve the room with Brooklyn Park customer service.
  • You must turn in your permit at least 7 calendar days before your meeting.
  • You cannot reserve a room more than 30 calendar days in advance of your meeting.
  • You can reserve a room up to once per week
  • You must include on your application all requests for equipment usage or special needs.


  • Brooklyn Park will review, approve and confirm your reservation only after we receive a complete, signed permit with payment (when applicable).
  • We reserve the right to move your group to another room or cancel your reservation, if necessary.


  • Cancellations should be made at least 7 calendar days in advance of the meeting.
  • Cancellations made 2 working days or less will forfeit the reservation fee.

Priority order and fees

The City of Brooklyn Park gives scheduling priority to Brooklyn Park official groups. The City Council, official advisory boards, commissions, and city staff have first priority to use these rooms.

All other groups are welcomed based on the priorities listed below (1 through 5).

Priority order Category and description Fee

City Functions: Activities, meetings, or events that serve a city function in the normal course of business as authorized by a department director or the City Manager

No charge

Homeowners Associations (HOA) or neighborhood groups: Rates apply for Brooklyn Park based HOAs and neighborhood groups. Those outside the city would fall under non-profit/government agency rate.

Annual meeting=No Charge
Board meeting=$15
3 Community-based organizations: Organizations that operate independently from the City and are representative of the Brooklyn Park community or a significant segment of a community, and is engaged in meeting human, educational, environmental, cultural, civic engagement, public safety and supports the city’s goals. No charge
4 Nonprofits or Government Agencies $25
No charge if partnering with the City
5 Businesses: Meeting only (no sales or promotions) $25



The City of Brooklyn Park does not require a deposit. However, the person signing the “Public Use Permit” is responsible for any and all damages to the building and room for that event. This person is also responsible for informing his/her group of the policies.

Specific use

  • You cannot use any conference room for religious worship services, commercial enterprises, private events, cooking, any form of gambling, dances, craft projects, or other similar events.
  • Your group must have adult leadership and supervision. Brooklyn Park considers the permit applicant responsible for the group’s conduct.
  • You must return the room to its original state or better before leaving the premises.
  • You cannot move furniture to/from another part of the building.
  • You cannot bring food, but you can bring light snacks such as crackers, cookies, etc. If city staff is present at your meeting, they can determine if other food is permitted, but they are responsible for arranging proper waste disposal.
  • Only city staff can use the technology in the room. If city staff is present at your meeting, they can use it and are responsible for it.
  • City Hall is a smoke-free facility. You cannot smoke or vape inside the building.

City liability

The City of Brooklyn Park assumes no responsibility for non-availability, loss, damage, injury or illness incurred by the users of any city facilities.

Requesting a conference room

Contact information

Meeting information

All other conference rooms must be used "as is"

Terms of use

By selecting "agree," you assume responsibility of the organization applying. You assume all liability and expense for loss or damage to persons or property, and agree to leave the conference room in a clean and orderly condition. You will ensure your group is not larger than the room’s capacity.


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